Updated Affiliation Guidelines – now also valid for the BIH

In the process of integrating the Berlin Institute of Health (BIH) into Charité, the Affiliation Guidelines have now been updated. They govern the way affiliation with Charité and the BIH is to be indicated in publications and elsewhere. They apply to all scientific and other personnel, doctoral candidates and students, as well as to all scientists temporarily employed on or affiliated with research projects at Charité. The guidelines are effective immediately.

To ensure the optimal dissemination, citation and attribution of publications to Charité and the BIH, affiliation should always be indicated in the standardized manner as illustrated in the following examples:

“Charité – Universitätsmedizin Berlin, corporate member of Freie Universität Berlin and Humboldt-Universität zu Berlin, Department of Pediatric Surgery, Augustenburger Platz 1, 13353 Berlin, Germany”

and

“Berlin Institute of Health at Charité – Universitätsmedizin Berlin, Core Facility Genomics, Charitéplatz 1, 10117 Berlin, Germany”

The use of the standardized designation increases the visibility of publications, maximizes the dissemination and impact of research results, and thus strengthens Charité’s position in general and in the rankings. In addition, only publications with the correct affiliation will be considered for the internal performance-based allocation of funds (LoM) and for financial support for open access publishing.

Further details specified by the guidelines

In the case of character restrictions imposed by publishers, the Affiliation Guidelines provide standardized abbreviated forms. In addition, the document contains instructions for listing departments, institutes, and email addresses as well as the names of individual authors. The updated version also includes information about institutional identifiers and references in social media.

Charité’s name does not get translated

An English name for “Charité – Universitätsmedizin Berlin” is still considered undesirable, and there are no plans to introduce one. The name “Charité – Universitätsmedizin Berlin” does not get translated into English – either when indicating institutional affiliation or in other texts or signatures. The same applies to the names of campuses (Campus Benjamin Franklin, Campus Berlin Buch, Campus Charité Mitte, Campus Virchow-Klinikum). Approved translations of medical departments, research institutes, business divisions, and other units are available here. Affiliation guidelines in English are currently being drafted and will be communicated separately.

The Affiliation Guidelines, initially introduced in 2017, have been updated in the wake of the BIH’s integration into Charité, which made it necessary to create a new standardized name. The guidelines were approved by Faculty Management on January 18, 2021 and by the Faculty Council on January 25, 2021. They went into effect with the approval of the Faculty Council meeting’s minutes on February 22, 2021.

Any questions?

If you have questions about the Affiliation Guidelines, please contact the Medical Library at:
openaccess@charite.de.

If you have questions about indicating affiliation with the BIH, please send a message to:
publicationoffice@bih-charite.de