specialized in Assistance / Secretary and Human resources management 


Are you good at organizing? Then this training is made for you.   

The training is carried out in cooperation with Charité. Please apply directly via Charité careers page. Please submit your application in German.

Duration: 3 years
Start of training: 01 Aug 
Training site: Berlin 

Requirements: The vocational training is conducted in German. This means your knowledge of German must be at the appropriate level (C1 level). Additionally, a completed secondary school education or an equivalent qualification is required. 

During your training at Charité, BIH can be one of the training locations where you gain practical experience.

FAQ

  • What is a choice-based qualification?

    What is a choice-based qualification?
     

    The training to become an Office Management Assistant at BIH includes two elective qualifications:

    -Assistance/Secretariat and
    - Human Resources Management.


    In both specializations, you will receive in-depth training for 5 months each.
     

    Assistance / Secretariat
    In the first elective qualification, you will get to know the various processes in an office and gradually take on more secretarial and assistant tasks.

    - Communication: Gathering information, monitoring appointments, creating presentations, organizing meetings.
    - Events: Organizing events, managing guests. 
    - Business trips: Scheduling travel times, finding accommodation, preparing travel documents, settling travel expenses. 
    - Office organization: Preparing and following up on appointments, ordering materials, creating duty and vacation schedules, processing mail.
     

    Human Resources Management
    In the second elective qualification, you will explore all aspects of human resources and gain extensive insights into topics such as recruiting, personnel management, and personnel controlling. You will support the HR team in processing HR tasks, from hiring to exit procedures.

  • Which vocational school will I attend?

    Our office management trainees attend the vocational school:

    Friedrich-List-Schule Berlin (OSZ BÜROMANAGEMENT UND WIRTSCHAFTS-SPRACHEN)

    Friedrich-List-Schule
    Fischerstraße 32
    10317 Berlin

    www.fls-berlin.schule

  • Do I have block lessons or accompanying classes?

    The training to become an Office Management Assistant is conducted alongside practical work. You will receive training at BIH for three days a week and attend vocational school for two days a week.

  • What is the salary during my apprenticeship?

    The training at BIH is compensated according to the TVAöD.

    TVAöD stands for "Tarifvertrag für Auszubildende im öffentlichen Dienst," which translates to the collective agreement for trainees in the public service. It defines the salary, working conditions, and benefits for trainees employed in public-sector organizations in Germany.

  • How many working hours per week does the apprenticeship include?

    The apprenticeship includes a weekly working time of 38.5 hours.

  • What are the chances of being hired after the apprenticeship?

    Excellent. We provide you with a long-term career opportunity at BIH upon successfully completing your apprenticeship.

  • Where can I find the legal information about the dual training programme for Office Management Assistant?

    We conduct your training based on the following legal foundations:

    Vocational Training Act (BBiG)

    Vocational school

    - Framework curriculum for job-related instruction

    Training company

    You can find the training regulations here. It includes guidelines for the content and timing of the training, referred to as the training framework plan.

    - Training Framework Plan: The training framework plan outlines which tasks should be taught within a specific time frame during the training. The trainee has the right to receive this content.
    - Company-specific Training Plan: To refine the training framework plan, each training company creates a company-specific training plan. This plan specifies exactly when, where, for how long, and which tasks will be taught. The company-specific training plan or at least the training framework plan will be provided to the trainee at the start of the training along with the training contract.

Voices on the training

Vanessa Minkwitz Quote

I value the variety of tasks in my training, as they offer me exciting insights into different areas of BIH.

Vanessa Minkwitz

Vanessa Minkwitz, Apprentice Office Management Assistant

Career options after the apprenticeship

Juliane Großkopf Quote

I work as an assistant for junior groups in the BIH focus area of Single Cell. My role is very diverse and includes tasks in office organization, event management, human resources, scheduling and travel planning, as well as invoice processing. The training for Office Management Assistant at BIH is offered in the elective qualifications of Assistance/Secretariat and Human Resources Management. It is a comprehensive training with many development opportunities at BIH. You work closely with our colleagues and scientists every day, making an early contribution to improving human health.

Juliane Großkopf

Juliane Großkopf, BIH - Central Management and Administration, Assistant Single Cell Focus Area