How to build, grow, and sustain reproducibility or open science initiatives: A virtual brainstorming event

This virtual brainstorming event from November 22-23, 2022 will bring together individuals in Germany who are passionate about reproducibility and open science, including members of the German Reproducibility Network. Participants will share experiences and strategies on how to build, grow, and sustain initiatives that focus on reproducibility and open science. We welcome participants who are just starting initiatives or are interested in starting initiatives, along with those who are participating in or leading established initiatives. We will explore techniques for starting new initiatives, as well as strategies for expanding existing initiatives and making an initiative sustainable.

Please register here.

We may synthesise the discussion and lessons learned through a paper or by posting materials on the German Reproducibility Network website in the months following the event. Here are a few examples of outputs that share lessons learned from past virtual brainstorming events:

Recommendations for empowering early career researchers to improve research culture and practice
Ten simple rules for implementing open and reproducible research practices after attending a training course
Actions that early career researchers and supervisors can take to improve the mental health of early career researchers during the pandemic

Some of the specific topics that we will discuss include:

What resources and strategies have you used to start initiatives focusing on reproducibility or open science?
What techniques and creative solutions have you tried to grow and sustain your initiative? What worked, and what didn’t work?
What are challenges or obstacles that your initiative has faced? How did you overcome these obstacles?
How can we engage initiative participants, while building connections with those who aren’t involved yet?
What advice would you give to someone who is just starting an initiative? What do you wish you’d known, when you first became involved?

The format

A virtual brainstorming event (described in more detail here and here) is an asynchronous unconference-style group event where participants use an online chat platform (e.g. Slack, Microsoft Teams) to engage in discussions and share their experiences with others over several days. The session will be accompanied by virtual face-to-face "coffee chats" and "live" Open Space discussions to allow participants to get to know each other, share experiences, and discuss the pre-defined brainstorming questions or explore topics that emerge during the brainstorming.

The dates

November 22, 09:00 Uhr - November 23, ca. 19:00 Uhr

November 21 – Virtual networking event (optional): There will be two virtual networking events (1 hour) for participants to get to know one another and talk in small groups. Participants can join either session. The brief introduction to the event will be recorded so that those who can’t attend can view the recording later.

November 22-23 - Virtual brainstorming session: Participants do not need to be active and online the entire time. The goal is for participants to check the online discussion approximately 3-6 times during the two-day period to read what others have written and respond, discuss, or share your own ideas. You can also organise or participate in "live" discussions with others using the virtual open space.

Panel session: A live panel discussion will be held during the event, on the same topic as the virtual brainstorming event - "how to build, grow, and sustain reproducibility or open science initiatives". Panelists are representatives of the German Reproducibility Network and actively involved in initiatives that focus on open science, open code, guidelines and research practices, as well as quality management. Find more information about the session here or directly register via this link.

The organisation team

Dr. Tracey Weissgerber - ScreenIT, BIH QUEST Center @ Charité Berlin, GRN steering group

Dr. Verena Heise - Freelance Open Science Researcher, GRN steering group

Dr. Friederike E. Kohrs – SPOKES, BIH-QUEST Center @ Charité Berlin

Our Pledge
In the interest of fostering an open and welcoming environment, we as event organisers and participants pledge to make participation in our project and our community a harassment-free experience for everyone, regardless of age, body size, disability, ethnicity, sex characteristics, gender identity and expression, level of experience, education, socio-economic status, nationality, personal appearance, race, religion, or sexual identity and orientation.
Our Standards
Examples of behaviour that contributes to creating a positive environment include:
Using welcoming and inclusive language
Being respectful of differing viewpoints and experiences
Gracefully accepting constructive criticism
Focusing on what is best for the community
Showing empathy towards other community members
Examples of unacceptable behavior by participants include:
The use of sexualised language or imagery and unwelcome sexual attention or advances
Trolling, insulting/derogatory comments, and personal or political attacks
Public or private harassment
Publishing other’s private information, such as a physical or electronic address, without explicit permission
Other conduct which could reasonably be considered inappropriate in a professional setting
Our Responsibilities
Event organisers are responsible for clarifying the standards of acceptable behaviour and expected to take appropriate and fair corrective action in response to any instances of unacceptable behavior.
Event organisers have the right and responsibility to remove, edit or reject comments or other contributions that are not aligned to this Code of Conduct, or to ban temporarily or permanently any participants for other behaviors that they deem inappropriate, threatening, offensive, or harmful.
Scope
This Code of Conduct applies within all project spaces, and it also applies when an individual is representing the project or its community in public spaces.
Enforcement
Instances of abusive, harassing, or otherwise unacceptable behavior may be reported by contacting the GRN community management group at tracey.weissgerber@charite.de or verena.heise@mail.de. All complaints will be reviewed and investigated and will result in a response that is deemed necessary and appropriate to the circumstances. The organisers are obligated to maintain confidentiality with regard to the reporter of an incident. Further details of specific enforcement policies may be posted separately.
Participants who do not follow or enforce the Code of Conduct in good faith may face temporary or permanent repercussion as determined by other members of the project’s leadership.
Attribution
This Code of Conduct is adapted from the Contributor Covenant, version 1.4, available here. For answers to common questions about this code of conduct, see contributor covenant FAQ.

Please register here.

The registration will close when 100 participants have registered, or on November 18.

How to build, grow, and sustain reproducibility or open science initiatives: A virtual brainstorming event

Please register here.

The format

The dates

The organisation team

GRN Community Event – Code of Conduct

Please register here.

Dr. Friederike Kohrs